Tuesday, July 17, 2018

Instructions for Preparing Abstracts

An Online Abstract Submission Form, Abstract file (via the submission form), and faculty approval is required for every oral and poster presentation and must be received by March 3, 2017 4:00pm. Abstracts will be accepted only in electronic format as a document (.doc) file. No hard copies will be accepted. Sponsoring Advisors/Mentors must submit their approval through the same link by the deadline.

NOTICE FOR SRS 2017: Students can only submit ONE abstract proposal as the primary author. Students may be listed as co-authors on additional abstracts. 

Abstracts will be accepted only in electronic format as a document (.doc) file. Please name your file using the following format: SRS17_Abstract_Last Name,First Initial (eg. "SRS17_Abstract_Doe,J"). No hard copies will be accepted

The entire abstract, including title, authors and department affiliations, must be typed, single-spaced, using Times Roman font in 12-point size. Bold only the title. If there are multiple authors, place an asterisk(*) after the name of the presenting author. See below for an example of a properly formatted abstract.

All text must fit within the template rectangle, which is 6.5 inches wide x 4.5 inches tall (16.5 cm x 11.4 cm). This is approximately 1,700 characters. Set your word processor margins to create a rectangle of the correct size. You should set your word processor to top/bottom margins of 3.25 inches and left/right margins of 1 inch for a standard 8.5 inch x 11 inch size paper. 
For special symbols and equations, use a word processor with an equation editor and special symbols.

Have your advisor proofread your abstract before submission. No editing of your abstract will be done once the form is submitted.

Abstracts will be printed in the Symposium program, which will be available at the Symposium and in electronic form on the Symposium website. Only abstracts received by March 3, 2017 will appear in the printed Symposium program.

If your submission form and abstract is received after the submission deadline (March 3, 2017), you will be placed on a space available basis. Although we make every attempt to honor your requests for presentations, there are a limited number of time slots for oral presentations. If the number of requests for oral presentations exceeds the number that can be accommodated, some of the authors will be asked to present a poster instead. Late abstracts (oral and poster) will not be included in the Symposium program. 

Abstract Size Template (6.5 inches wide x 4.5 inches tall)

Example of a Correctly Formatted Abstract:

Effects of cyclical changes in environmental salinity on osmoregulatory parameters in the Mozambique tilapia, Oreochromis mossambicusPavlosky, K1, 2, *, Yamaguchi, Y1, Lerner, DT1, 3, Grau, EG1, Seale, AP11Hawaii Institute of Marine Biology. 2Department of Molecular Biosciences and Bioengineering. 3UH Sea Grant College Program.

Mozambique tilapia, Oreochromis mossambicus, are native to waters in which salinity varies tidally between that of freshwater (FW) and seawater (SW). Acclimation to changes in environmental salinity is regulated largely by the neuroendocrine system, which directs . . . .

Please contact Mandy Chen, email: mchen22(at)hawaii.edu, with any questions.


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